Data Protection Policy

Data Protection Policy

Stirling EVP Ltd regards the lawful and correct treatment of personal information as very important and therefore ensures that personal information is treated lawfully and correctly. To this end Stirling EVP Ltd fully endorses and adheres to the Principles of Data Protection, as detailed in the Data Protection Act 1998.

Specifically, the Principles require that personal information

shall be processed fairly and lawfully and, in particular, shall not be processed unless specific conditions are met
shall be obtained only for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes
shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed
shall be accurate and, where necessary, kept up to date
shall not be kept for longer than is necessary for that purpose or those purposes
shall be processed in accordance with the rights of data subjects under the Act
shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data

Stirling EVP Ltd will, through appropriate management, strict application of criteria and controls

observe fully conditions regarding the fair collection and use of information
meet its legal obligations to specify the purposes for which information is used
collect and process appropriate information, and only to the extent that it is needed to fulfil operational needs or to comply with any legal requirements
ensure the quality of information used
ensure that the rights of people about whom information is held, can be fully exercised under the Act. (These include: the right to be informed that processing is being undertaken, the right of access to one's personal information, the right to prevent processing in certain circumstances and the right to correct, rectify, block or erase information which is regarded as wrong information)
take appropriate technical and organisational security measures to safeguard personal information
ensure that personal information is not transferred abroad without suitable safeguards
treat people justly and fairly whatever their age, religion, disability, gender, sexual orientation or ethnicity when dealing with requests for information
set out clear procedures for responding to requests for information

Stirling EVP Ltd will ensure that:

everyone managing and handling personal information understands that they are contractually responsible for following good data protection practice
everyone managing and handling personal information is appropriately supervised
queries about handling personal information are promptly and courteously dealt with
methods of handling personal information are clearly described
a regular review and audit is made of the way personal information is held, managed and used
methods of handling personal information are regularly assessed and evaluated
performance with handling personal information is regularly assessed and evaluated
a breach of the rules and procedures identified in this policy by a member of staff may lead to disciplinary action being taken

This policy will be updated as necessary to reflect best practice in data management, security and control and to ensure compliance with any changes or amendments made to the Data Protection Act 1998.